I love calls like this, I get them at least four to five times a day.
Me: Company Welcoming Phrase
SC: I received a bill in the mail, I want to see if it has been paid or not.
Me: Let me check that for you, it appears that the bill has been paid, and you actually have a $35.00 credit with us.
SC: Well, I'm showing that I owe you $xx.xx amount of money.
Me: Ma'am we owe you $35.00, that previous amount is no longer valid, we owe you money.
SC: Well this bill I received in the mail says I owe $xx.xx of money.
Me: Ma'am, the payment and the bill probably crossed in the mail, you don't owe us any money, we owe you $35.00.
SC: Let me check my records, it shows that I owe you $xx.xx amount of money, how can I have a credit.
Me: It appears that you paid twice, you probably sent in a payment with the Invoice that comes with the order, and then sent a payment in with the Statement that comes in the mail, happens all the time, I can send that credit to you if you'd like.
SC: But my records show that I owe you $xx.xx amount of money, I don't understand how I could have paid twice, are you sure it's correct.
Me: Ma'am I'm going to transfer you to our billing department, have a Great Day!
Me: Company Welcoming Phrase
SC: I received a bill in the mail, I want to see if it has been paid or not.
Me: Let me check that for you, it appears that the bill has been paid, and you actually have a $35.00 credit with us.
SC: Well, I'm showing that I owe you $xx.xx amount of money.
Me: Ma'am we owe you $35.00, that previous amount is no longer valid, we owe you money.
SC: Well this bill I received in the mail says I owe $xx.xx of money.
Me: Ma'am, the payment and the bill probably crossed in the mail, you don't owe us any money, we owe you $35.00.
SC: Let me check my records, it shows that I owe you $xx.xx amount of money, how can I have a credit.
Me: It appears that you paid twice, you probably sent in a payment with the Invoice that comes with the order, and then sent a payment in with the Statement that comes in the mail, happens all the time, I can send that credit to you if you'd like.
SC: But my records show that I owe you $xx.xx amount of money, I don't understand how I could have paid twice, are you sure it's correct.
Me: Ma'am I'm going to transfer you to our billing department, have a Great Day!
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