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  • Consulting Hell (long)

    This comes from a guy I know named Dr. Scar....this is his tale of a guy he once consulted for, dating from last year:

    ---

    Nightmare clients.
    I don't work in retail. I'm a consultant. Owning your own one-man consulting business raises its own levels of frustration. You don't, for instance, get a steady paycheck. You often work for free (even though you promise yourself you won't do that), and the holiday parties are poorly attended. Every once in a while you agree to work with someone who sucks the absolute essence of life out of you. You even know this is going to happen, but you need to pay the mortgage so bad that you'll take anything, knowing you'll regret it. This is one of those stories.

    I've been absolutely swamped these past couple of months with what can only be considered "The Nightmare Client." I knew when I started working with him that it was going to be difficult, but I had no idea just how difficult it was going to be. For the past couple of months he has been driving me crazy and sure enough, things have come to a head.

    Let me explain.

    Back in February, I get a call from the Apple Store, where I get a lot of my referrals. The client is a former engineer who has decided to open up a medical spa clinic so that his wife - a former Emergency Room doctor - can go back to work using her medical skills after a 7-year hiatus. The idea was that she would be able to practice a form of medicine without the hassles and issues that go along with working in a hospital.

    The laundry list of things that he wants to do is longer than my arm. First, he wants a completely paperless office. When I say paperless, I mean paperless. Zero paper. All signatures to be done directly into the medical records, which are to be electronic. He wants the data to be transmitted to a PDA that the doctor can access live. He wants a VoIP telephone system that acts as both a paging system, an intercom system, and a voice dictation system (to be inputted directly into the medical records and transcribed at the same time). He wanted security cameras set up so that he could view them from both his office and at home. Oh, and it has to be HIPAA-exempt.

    He's convinced that because he can hook up his 4-year old powerbook to his 6-year old powerbook using 5-year old macintosh software, it should be the same thing for a business. Despite the fact that *all* the information needs to be accessible 100% of the time, and the fact that we're not just working with what you'd have in your house, he should be able to do all of this for under $15,000 installed. That's hardware, software, architecture, installation, configuration, and implementation.

    That's right. Let me refocus this for a moment. He wants a completely, 100% automated paperless office incorporating Voice-over-IP technology (still in its infancy) built from scratch for under $15,000. (This is about 1/10th what a basic system would normally cost).

    Well, I didn't know this budget (when I asked him what the budget was going to be he said that he hadn't figured it out yet, but apparently he had had a "ballpark" figure in his head) when I created the proposal. I tried my best to whittle down the numbers, but the initial figures I showed him ranged from $45k to $100k.

    This is where I accept responsibility: I should have known that when he was playing around with those numbers that were so low, that he didn't have an accurate grasp of what he needed to do. I should have listened to that inner voice that often tells me when I'm getting into something that's not in my best interest, but I didn't. I needed the work, and I didn't listen. Oh well.

    So, in March we sit down at a local Borders bookstore and start going over the plans for the new clinic. He's decided to lease space in a newly constructed strip mall and has about 2200 sq. ft. of space to play with. I look at the construction plans and I'm appalled to find out that there is no room anywhere for a server or any technology whatsoever. He wants a heavily technology-oriented business, but has made no plans for the technology. He did this despite the fact that I had told him previously that the server needed its own space, and that space need was pretty rigid.

    Moreover, even if he were to go with paper, there was no room in the office for storage of files. So, the need to go paperless is even stronger now that he has planned himself into a corner.

    What he has made room for, however, is the largest room in the entire space - a playroom for his 19-month old son. When trying to find extra room for putting in the server - you know, the very thing that will make his operation work - I suggested trimming 2 inches in every room to widen the one sliver of storage space he had. He bristled at the idea and said that not only was it out of the question to reduce the space of his son's room, but I was never to mention it again.

    Okaaaaaaaay...

    Thus began the process of trying to shoehorn a computer system into this office. His original idea was to put the server next to the water heater. Well, as servers don't mix well with humidity and water, I heavily pressed him to rethink that idea. Eventually we managed to reserve space for the server in the back corner of the back room. To this day, however, he feels extremely put out that he has to finagle room for the server in the first place.

    We start chipping away at some of the things that he wants to do, such as VoIP for instance. The intercom headset with paging was not nearly as much of a priority. He insisted on getting rid of the backup solution. I managed to convince him to at least install a DVD writer in the server so we could back up to DVD, though.

    The rest of the workload went in a similar fashion. Since he had made zero allowances in the office for any computers whatsoever, it was a struggle to create the room necessary for him to have any work done. Every step of the way was fought and he grudgingly accepted the laws of physics that state two objects cannot occupy the same space at the same time (like a server and, oh, say, a wall). That is, we had to put the server and the computers somewhere, so allowances had to be made.

    That was March 10. We got the finalized quote on May 5 from Apple, and the remainder of the items listed from CDW the following week. It took longer than expected because the client had to review every single item on the list, often coming up with alternatives that, quite frankly, simply wouldn't work because the technology itself was incompatible with other needs.

    Then came a month and a half of trying to coordinate purchasing. This is where the difficulty with him started becoming really apparent. On every single item he wanted to make sure it was the absolute cheapest solution - whether it would work with his system or not. We went back and forth for 2 hours (at $100/hr) over a $5 difference between two printers. That's right. He spent $200 to talk to me about $5. And the man can talk.

    At the time, I told him that we were going to need close to 2 to 3 months to implement all of the things that he wanted to do. The integration involved not just setting up a server, but setting up 2 Tablet PCs, an electronic medical records system (EMR), point-of-sale (POS), accounting, wireless connectivity and security, security cameras, music for the spa, presentation and graphics software, a mobile projection system and portable delivery.

    I told him what we did not want to do was have all of the material come at exactly the same time, and our absolute worst-case would be if he was trying to open up the clinic at the same time, trying to train new employees on not just the process of the spa but all the technology at the same time.

    Nevertheless, he didn't actually order the hardware and software until June 21, nearly seven weeks after he got the final quotes.

    He then told me that he wanted to open the clinic on July 5.

    With the fourth of July holiday, that meant that he had given me exactly six business days to get everything working before he wanted to open for business. Of course, both Apple and CDW said that - for those items they had in stock - it would take 7-10 business days to get everything shipped. For items that were to be drop-shipped from China or were on back-order, it was anybody's guess as to when it could be completed.

    Fortunately, when it came time for the holiday, he had pushed back the opening day by a week. The final pieces of hardware for the POS system came in on Wednesday, July 6. The client came over to me and said, with annoyance, that he had scheduled patients on Friday, July 8.

    Unfortunately, POSIM, the POS company, recommended that 2 weeks be spent installing, configuring, and training people (assuming that the computers were already set up, which they weren't, 'cause he hadn't ordered them yet). The client knew this, and wanted it done in two days. Well, it couldn't be done. I managed to pull a miracle out of my hat when I got it done in 4 days. Of course, that left training the staff, which included the client, the doctor, and the two aestheticians on how to use the program. This proved more difficult than it would seem, because the 19-month old demon spawn sociopath spent every waking minute screaming at the top of his lungs and getting into anything and everything in the spa.

    Ah yes, how could I forget the mini-Manson (Charles, not Marylin)? The child got into everything. I'm not exaggerating when I say that this was a hostile working environment. The Tiny Ayatollah would march into any room he wanted, whether there was a patient undergoing a procedure or me trying to set up computer equipment. I didn't have a single sentence in a conversation that wasn't interrupted by the monster at some point in time or another. To make matters worse, if the client wasn't running after his kid, he mind was wandering trying to figure out what his kid had gotten into.

    This is, of course, ignoring the very real fact that this was a medical clinic, with acid, hand-held lasers (he already scanned his eyes with the POS bar-code reader; imagine what would have happened if he had gotten ahold of the hair-removal laser?), and lots and lots of heavy equipment. This kid was a walking disaster area. He couldn't walk down the hall without falling down, bumping into something, and bruising himself.

    The most annoying thing, though, was the screaming. He would wander the halls screaming at the top of his lungs. The client would have to come out of his office, or the doctor would have to come out of hers, pick him up, and take him back to his deluxe suite of a room. Even so, the screams pierced every room in the office. I had thought that a "spa" was supposed to be - at least at a basic level - a place that was somewhat peaceful and restful. This place was about as peaceful as Cabo San Lucas during spring break. On fire. In the middle of a hurricane.

    As the customers started to come into the clinic, the spots started to show in the system. I was scrambling around as best I could to try and set things up so that the system would work, but it wasn't uncommon to come in during the morning to find that the work I had completed the previous night had been undone as the client removed hardware and/or software for either convenience sake or to keep it out of the reach of his son.

    The client then had the audacity to tell me that he was disappointed that he had spent all this money (money has been a recurring theme with him; he's spent a great deal of time talking about how much money he has spent) and has very little to show for it. I explained to him that I warned him about this, but this is what he wanted. He asked me what I meant.

    I told him that when we had first discussed purchasing equipment that what we did not want was for all the equipment to come at the same time as the clinic opened. I explained that he had had the final quote from Apple and CDW in early May, but he hadn't actually ordered the hardware and software until June 21. He said that he had thought that it was only an extra week, and I said no, it was an extra seven weeks, and I had the emails to prove it if he was interested in looking at them. He wasn't. Yeah, didn't think so.

    I tried to point out the decisions he had made that had led to the current situation, but though he seemed to hear what I had to say, he certainly wasn't listening. His demeanor was getting increasingly belligerent and obnoxious, not to mention insulting. But how he treated me was nothing like how he treated his employees.

    He had hired two young women straight out of school to work as aestheticians. One of them was Florida born-and-bred, the other came from Ohio. The first day I met them I wanted to warn them about what they were getting into. I wanted to, but I couldn't figure out a way to warn them without sounding like an asshole (thereby making myself look bad) nor could I figure out how to put into words what I had been going through. So I had said nothing, hoping that perhaps their experience would be better than mine.

    On the contrary, it was worse. Neither of the aestheticians had gone to college, and the client and doctor treated them about the same as one would treat dog squeeze on the sole of their shoe.

    They expected them to act as glorified babysitters, since they couldn't find an appropriate nanny to take care of their obnoxious brat. Whenever he got into something, the client would yell at the aestheticians for not keeping an eye on him, or not "being careful" that his son wouldn't get into something he shouldn't. This included, but isn't limited to, dropping one tablet, scanning his eyes with the bar-code reader, and the coup-de-grace, unplugging the server from the wall.

    Yeah. When the client called me about that he said that "someone" unplugged the server. He neglected to mention it was his own kid. On the contrary, he blamed the Floridian aesthetician for the server getting unplugged, saying that it was her negligence that caused the server to get unplugged. To be truthful, he deliberately left the impression that she had bumped into the server or got caught in the cord or had otherwise unplugged it herself.

    But it gets worse. He's made comments about the aestheticians' lack of education - to clients and other people in the clinic - as well as criticized them for not helping out 'enough.' He wanted to know, for instance, why the aestheticians didn't volunteer a marketing plan for promoting the new clinic - a responsibility that was not theirs to begin with.

    The man brought unreasonableness to an entirely new level. Once, when the Ohioan went into the bathroom, the phone rang. Instead of answering it himself (there were only 3 people in the office at the time), he waited until she got out of the bathroom and then yelled at her for not answering the phone. Another time he gave her permission to go to lunch, but when she got back read her the riot act because she wasn't there to answer the phone and it had gotten busy (despite the fact that he gave her permission to go). The Floridian was doing a facial service for a customer, and instead of answering the phone himself, he walked into the room to tell her to answer the phone.

    I was stunned when I heard this last bit. He actually walked into the middle of a session to get the aesthetician to stop providing the service and answer the phone. What..... how... why... huh?!?

    It got really, really bad. It became impossible to have a conversation with the client without him becoming obnoxious and insulting. Even when he got good news he took the opportunity to launch into yet another diatribe about everything that remained to be fixed, everything that wasn't working the way he expected it to work, etc.

    When I was sitting down with the staff to show them how to use the POS system, starting off with a basic sale, he kept leaving to run after his kid. When he returned, he would come back and ask questions that I had just gone over in his absence. This, despite the fact that I had specifically asked that he find a sitter for his son so that I could do the training uninterrupted. He was getting more and more frustrated with his kid and POSIM, and was starting to devolve into insanity.

    For instance, he kept asking how do do a specific kind of searching for obscure information. It was a rather advanced feature of the software that I hadn't learned how to do myself, and I told him so: I knew it could be done, but I didn't yet know how to do it.

    "Well, then I just spent over a thousand dollars for software I can't use."

    Huh? I asked him what he meant.

    "If I can't do that type of search then this software is useless to me."

    I explained once more that I knew that it could be done, I just didn't recall how to do it since I had only been shown once over a month before.

    Again, he said, "So I've just wasted my money."

    At this point in time I was beginning to wonder if I was just having a conversation in my own head. He continued ranting about what he needed the software to do, all the money he was spending in marketing and advertising, and if he couldn't track the promotions and sales - which was why he had gone with this software in the first place, then he was paying me money for no reason.

    "Are you asking me if it can be done, or are you asking me how to do it?" I finally asked.

    "Yes," he said.

    "No," I said, trying to be patient. "That's an either-or question."

    "Both," he said. Emotions were running high for both of us. The rest of the staff was sort of trying to inspect their shoelaces with new-found interest.

    "Look," I said. "I've already told you that it can be done, and I've already told you I can't remember how to do it but I will find out for you. I don't know how else to answer your question unless you rephrase it."

    "Okay, fine," he said. "I didn't hear you say that."

    Oh, okay. Because, you know, I had only said it four times in a row.

    Then came the final insult. He called the Ohioan into his office while simultaneously the doctor called the Floridian into the kitchen. The doctor's first words were, "We think you're lazy." This isn't exactly the best way to win friends and influence people. Not only that, but it's patently false. The only reason why the clinic has people coming through the door at *all* was because this specific aesthetician had hauled ass to find people to bring in. When she pointed this out, the doctor said, "Oh, well, I wasn't aware of that."

    My (non-stated) response to that is well, then you shouldn't have made baseless accusations, bitch!

    The doctor also accused her of walking around as if she's "too sexy for this spa." Now, it's true that both the aestheticians are attractive - very attractive in fact. But neither one of them has been anything less than extremely friendly to everyone who has walked through the front door. If ever there was a case of jealousy this is it. The doctor is no beauty, believe me. She slaps on the makeup to cover her own "unsightly blemishes" while simultaneously criticizing and making fun of anyone and everyone who doesn't meet up with her notion of beauty or attractiveness.

    As if that weren't bad enough, the doctor told the aesthetician that she wanted her to go out - using her own car, gas, and at her own expense - and sell the laser treatments (the services the doctor does) and not her own services. Not only that, but she wasn't going to pay her any commission. "Until we start recouping some of the monthly expense I won't even consider paying a commission."

    cont.

  • #2
    Things fared even worse for the Ohioan. She had to endure the client's perpetual diarrhea of the mouth for about a full hour. Like the doctor, he accused her of not doing enough around the clinic, even though he refuses to tell her what he needs her to do. He accused her of failing to offer assistance in the marketing plan, promotion, or even cleaning up around the clinic. None of this is true, of course; the biggest slob is the doctor, who leaves all her materials out and about for anyone (including her sociopathic toddler) to find and handle.

    Her behavior isn't just unsafe, it's illegal. Apparently one of the clients who underwent a procedure earlier this past week bled on the protective linen on the table. The doctor told the Ohioan to throw it away. Since there are no biohazard bags around, she did what she could - she threw it in the trash compactor. The other aesthetician caught the doctor retrieve the blood-stained linen and put it into the washer - a direct and deliberately illegal act.

    The client continued his tirade against her by implying that she was behaving inappropriately with me. He said something to the effect that they weren't paying me to look at them.

    What I find interesting is that nothing - nothing - could be further from the truth. I have been 100% professional and above reproach when it comes to this client. I knew he was trouble long ago and there's no way that I would invite criticism like that. Of course, the criticism wasn't focused on me; it was focused on them, which makes very little sense to me. If the client was upset about spending money (and paying me far more than he pays them) and not getting what he's paying for, then he should have directed the concerns towards me. But he has not done that.

    On the contrary, the way they've both behaved around me is apparently radically different than what they do when I'm not around. They have had no qualms about blaming anything and everything that goes wrong in the clinic on me to anyone. If they can't operate Microsoft Word (because the client has screwed around with the preferences), they blame me. If they change the printer settings and can't print out a receipt when a customer buys something, the will blame me to their customer with a roll of the eyes. He will change anything and everything he can get his hands on, and then blame me when it doesn't work. Sometimes he will outright lie to me that he hasn't changed anything when I can see in the logs that he has.

    Finally, he brought the Ohioan into his office, after she drove 45 minutes to work, and told her that he was firing her. She had worked for him for a little less than a month. I couldn't believe it. Apparently he hadn't ever heard of promissary estoppel, which is a legal term that means he could very well be royally fucked. She packed up everything she owned and moved to Florida based upon his promise to employ her, and incurred moving as well as living expenses that she wouldn't have otherwise had to fund. A month is not enough time - especially given the chaotic nature of opening a business - to determine if she is or is not indeed a 'fit.'

    I hope she sues the living hell out of him.

    She called the other aesthetician to let her know that she was no longer working there, and when the Floridian brought it up with the doctor, the doctor lied outright and said that the Ohioan had quit. This doesn't surprise me at all, given the nature of conversations they've had in the past.

    A few weeks after I had my last meeting with him, gave him the last invoice and we were paid up (and left on relatively good terms, I might add), I got a certified letter in the mail. He accused me of stealing $2500 from him, of failing to live up to my agreement in training him and his staff, failing to properly install hardware and software, and having "inappropriate relations with his staff." He has also said that I have refused to train his staff. He has, of course, threatened to sue me.

    There's not enough antacids on the planet for customers like this guy. At the moment, the threat is just that. I prepared a response with all the documentation since February (I'm meticulous), but on the advice of my lawyer decided to hold off until he actually decides to sue. So, I'm in a holding pattern at the moment, but the more time that goes by the less likely I think he'll be to actually do something like that. Nevertheless, I've been seriously thinking of getting out of the consulting business.

    ---
    Our dear friend thankfully did give up consulting and accepted a job in the UK shortly thereafter. I don't know what happened to the office afterward; no further information was forthcoming.

    Comment


    • #3
      Here's hoping you take that SOB for every penny he's worth as well as get his bitch of a wife's license revoked for the linen thing.

      Comment


      • #4
        Wow........... all I can say is wow. People like that shouldn't be allowed to own a business, to bad that so many of them do though.
        "Good evening, ignorant pigs. Put down your crack pipes and your beer bongs and pay attention." ~ Head of Richard Nixon

        Comment


        • #5
          Holy shit. Wow. I've read about some nasty customers but this dude takes the cake. And that child good lord letting him run around in a place where all sorts of wacky things can happen? That's asking for a visit from CPS if you ask me.
          The Grand Galactic Inquisitor hears all and sees all.

          Comment


          • #6
            Wow. What a read. It's insane what people believe in their head as rational, especially when it comes to behavior towards other people.

            That's got to be a real hectic business.. telling people how to spend their money..

            Comment


            • #7
              as parents = FAIL
              as business owners = FAIL
              as medical professionals = FAIL
              as bosses = FAIL
              as decent human beings = BIG FAILURE

              good lord... I wonder how the hell he stood these people as long as he did???
              GK/Kara/Jester fangirl.

              Comment


              • #8
                O M G!!! I so hope Karma makes them pay for all their nastiness!! Some people seriously need to be
                It's like I'm wearing Eau de Moron and all of the idiots and assholes are attracted to me... -JuniorMintz

                Comment


                • #9
                  What do you wanna bet they don't get too many repeat customers? If I went to a spa for a beaty treatment, let alone a medical procedure, and there was a child running around screaming?! You can bet I wouldn't be back. I might even consider calling the authorities to check things out, cuz that little boy running around and getting into everything is not safe for anyone.
                  I don't go in for ancient wisdom
                  I don't believe just 'cause ideas are tenacious
                  It means that they're worthy - Tim Minchin, "White Wine in the Sun"

                  Comment


                  • #10
                    And they're breeding.
                    Labor boards have info on local laws for free
                    HR believes the first person in the door
                    Learn how to go over whackamole bosses' heads safely
                    Document everything
                    CS proves Dunning-Kruger effect

                    Comment


                    • #11
                      And strangely enough, the kid is about as well-behaved as you'd expect Guess that's what happens when parents have no concept of personal responsibility. Yeesh.

                      I have no words to explain how I could not have handled this but trust, there are lots of threats and curse words involved in my rant.
                      "In the end I was the mean girl/or somebody's in between girl"~Neko Case

                      “You don't need many words if you already know what you're talking about.” ~William Stafford

                      Comment


                      • #12
                        You know what would bee good...

                        Call the department of health on the guy. Once they see a kid running arround messing with things (especially sterile things) he will be shut down in a heartbeat.

                        You mentioned they are "technically" doing medical procedures in this building. As such they should be under the same laws and rules as a regular doctors office.

                        Comment


                        • #13
                          Jeez! This couple is so Evil on so many levels, but just on the guy's "I want a Ferrari, for the price of a Hyundai" attitude on the system your friend put in, he deserves the International Entitlement Asshole of the Year Award.

                          Mike
                          Meow.........

                          Comment


                          • #14
                            Quoth BlackIronCrown View Post
                            That's right. Let me refocus this for a moment. He wants a completely, 100% automated paperless office incorporating Voice-over-IP technology (still in its infancy) built from scratch for under $15,000. (This is about 1/10th what a basic system would normally cost).
                            Oh, sure, that's a cinch. I'll just get Doctor Who to bring you the setup from the future!

                            Quoth BlackIronCrown View Post
                            He's decided to lease space in a newly constructed strip mall and has about 2200 sq. ft. of space to play with. I look at the construction plans and I'm appalled to find out that there is no room anywhere for a server or any technology whatsoever....When trying to find extra room for putting in the server - you know, the very thing that will make his operation work - I suggested trimming 2 inches in every room to widen the one sliver of storage space he had. He bristled at the idea and said that not only was it out of the question to reduce the space of his son's room, but I was never to mention it again.
                            I suppose he wants to permanently borrow the TARDIS, as well.

                            What a total asshat. Everything that goes wrong is always someone else's fault, nevermind the fact that the guy has no business raising a pet rock, let alone running a business AND raising a child. He can't be bothered to hire a babysitter or daycare service, doesn't understand basic laws of physics, has zero people skills, yet everyone else is always at fault...how did he manage to live so long without someone beating him to a pulp?!
                            I don't have an attitude problem. You have a perception problem.
                            My LiveJournal
                            A page we can all agree with!

                            Comment


                            • #15
                              I can't decide which word is better: venomous, like a snake, or malignant, like a tumor. WOW.
                              "Sir, I'm afraid that our warranty does not cover hauntings"

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